Job Alert: Administrative Assistant, BHCS

Blue Hills Community Services

Job description

Administrative Assistant - Excellent learning environment with growth opportunities

We need a smart, organized, helpful, enthusiastic problem solver to join our team and help with a wide variety of tasks that range from office administrator to community coordinator to project coordinator and from the routine to the really interesting. On any day this could be ensuring our application processes run smoothly, scheduling speakers and meetings, planning a community event, entering information into our database, or ordering office supplies. The best person for the job is someone who can stay one step ahead of what is needed next.

Responsibilities:

  • Support administrative needs of Executive Team
  • Office support (phone, voice-mail, fax, e-mail, website, office supply ordering, filing, ensuring the organization and office equipment is in good working order, preparation of mail outs including correspondence, thank you notes and tax receipts
  • Responsible for marketing, leasing, and collections from incubator tenants
  • Leads the day-to-day operations of the incubator
  • Prioritizes and manages all activities related to the job creation and career development of small business contractors and low income individuals seeking construction related employment
  • Grant/contract administration and compliance management
  • Represents BHCS/ Incubator to the community
  • Arrange conference calls and meetings
  • Plan work-related travel details
  • Maintain the electronic communications

Qualifications:

  • Previous experience as an executive secretary, administrative assistant, or in other related fields
  • Strong organizational skills
  • Ability to prioritize and multitask
  • Strong attention to detail
  • Positive mindset

Education and Experience

  • At least 3 years’ experience providing support at a high level
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Word, Excel, Access, Powerpoint, Publisher)
  • Knowledge of standard office administrative practices and procedures
  • Associate’s or Bachelor’s degree preferred

Key Competencies

  • Organizational and planning skills
  • Communication skills
  • Information gathering and monitoring skills
  • Problem analysis and problem-solving skills
  • Judgment and decision-making ability
  • Initiative
  • Confidentiality
  • Team advocate
  • Attention to detail and accuracy
  • Adaptability
  • Positive attitude

For more information or to apply for this position, click here.

About Blue Hills Community Services Blue Hills Community Services, a not-for-profit community development corporation, has been a catalyst for neighborhood development for 36 years. Founded in 1974, BHCS set out to battle social and economic challenges faced by residents of the Blue Hills and surrounding neighborhoods in Kansas City, Missouri. Using a block by block strategy to focus neighborhood revitalization, BHCS ensures neighborhood development is comprehensive and sustainable in creating healthy urban communities.