Job Alert: Early Head Start Education, Mental Health & Disabilities Coordinator, TFC

Summary of PositionWorks in cooperation with all other content areas within Early Head Start to oversee and coordinate all activities pertaining to the education and disabilities content area in order to provide integration of services, training and compliance monitoring. Collaborates and supports referrals for services with LEA/First Steps/community agencies. Provides direction for all Early Head Start Center based and Family Child care partners. This includes, but is not limited to, researching, developing, data analysis, planning, child development, organizing and implementing training opportunities, and the overall implementation of education, menalt heath and disability services as outlined in the Head Start Program Performance Standards and program work plan. Ensures that the Professional Development opportunities offered support a safe and healthy environment conducive to learning. Works with considerable autonomy within professional guidelines and The Family Conservancy's policies and procedures.

Essential Job Results

  • Ensures compliance with Head Start Performance Standards through the implementation of the education, mental health and disability policies and procedures in order to provide a quality educational program in an ongoing manner.
  • Utilizes database within Early Head Start/Head Start to enter requirements for education, mental health and disability services and to monitor monthly data entry of social/emotional and developmental screenings and follow-up, child assessment data, and completion of parent and teacher conferences and home visits.
  • Meets regularly with EHS team identifying, developing and implementing systems regarding curriculum, individualization and documentation of education, disabilities and mental health to ensure Head Start Performance Standards are met.
  • Collaborates with Quality Assurance Manager to ensure that the education, disability and mental health content areas of the Work Plan and related policies and procedures are updated annually. Will work with other Early Head Start staff to ensure continuity of services in collaboration with other content areas.
  • Monitors and reviews education, disabilities and mental health services according to monitoring time frame within policies and procedures, work plan, and ChildPlus reports.
  • Sevres as main point of contact for identified partner sites. Schedules quarterly staffing meetings and completes monthly unannounced site visits to assess the safety of assigned programs' environments.
  • Provides training and technical assistance to partners and families as needed or as trends are identified.
  • Specifically, individualization strategies for children with identified special needsto assist teacher in planning for IFSP/IEP goals.
  • Coordinates the process for disability referrals, both identified developmental concerns and diagnosed disabilities, through collaboration with partner sites, parents, and content area staff within Early Head Start.
  • Coordinates the process for mental health referrals, both identified from social emotional screening or request from staff/parents, through collaboration with partner sites, parents, and content area staff within Early Head Start.
  • Supports The Family Conservancy and partner sites with transition planning, and strategies for IFSP services in preparing for child's next placement.
  • Attends quarterly staffing meetings at each partner program to discuss child and family needs as well as partner training and technical assistance needs.
  • Develops and maintains formal and informal relationships with community agencies that provide services to children with special needs and their families.
  • Works to ensure implementation, coordination, delivering, and/or oversight of developmentally appropriate curriculum in collaboration with the Professional Development Coordinator.
  • Monitors completion of developmental screenings, including follow-up on action plans. Sends reminders to appropriate staff for completion of screenings within 45-day requirement and follows up on a regular basis.
  • Ensures resources are available for partnership staff to conduct parent and teacher conferences, home visits, and transition plans. Assesses resources (handouts, brochures, and forms) annually and reevaluates effectiveness, if necessary.
  • Provides trainings and educational materials as outlined in performance standards as well as any topics identified by partner sites and parents to increase their knowledge base in the areas of social emotional development, mental wellness, child development, curriculum implementation, developmental red flags, interventions and strategies, and IDEA law.
    • These trainings will be provided as requested and may occur at staff meetings, parent meetings, and other meetings as appropriate.
  • Researches, develops, organizes, and implements training opportunities to promote professional development for early education personnel as required by Head Start Performance Standards and best practices.
  • Compiles and analyzes child assessment data. Uses report for program planning and evaluates progress toward completion of goals. Shares information with appropriate staff and governing bodies.
  • Immediately reports safety concerns and potential hazards identified at Early Head Start/Head Start partner sites to supervisor and Early Head Start/Head Start Leadership Team.
  • Assists with implementation of corrective action plan as needed to ensure participant safety and compliance with program standards.
  • Participates and assists in planning the annual self-assessment to evaluate program performance as it relates to meeting Head Start Performance Standards and assists in the development of program improvement plans for areas of non-compliance.
  • Attends and participates in meetings and trainings appropriate for position at Early Head Start and The Family Conservancy.
  • Complies with Head Start Performance Standards by completing and submitting monthly documentation as required in a timely manner.
  • Assists the Head Start Director in planning and achieving financial objectives for the education/disability/mental health content areas; by preparation, analysis, and initiation of corrective actions of assigned programs/services as needed.
  • Investigates all child or staff incidents/injuries and adheres to agency and Early Head Start procedures in completion of reports and notification of appropriate authorities, the Quality Assurance Manager, and the Head Start Director.
  • Effectively utilizes agency technology to accomplish tasks (Microsoft Office Suite; Google Mail, Calendar & Drive; program specific software; printers/scanners/fax/phone).
  • Carries out The Family Conservancy's Mission: Helping children and families achieve a lifetime of success. Supports The Family Conservancy's Strategic Plan and ensures accountability through successful implementation of assigned objectives where applicable.
  • As part of our Performance and Quality Improvement (PQI) process, attends assigned meetings and contributes in a meaningful way.
  • Maintains confidentiality of all agency information, consumer nonpublic personal information (NPI) and personal health information (PHI), as well as records directly or indirectly identifying any person currently or formerly receiving services from The Family Conservancy.
  • ttends diversity training yearly. Application of knowledge will demonstrate awareness of the wide spectrum of socioeconomic, ethnic, racial, and personal lifestyles/cultures found within the service populations.
  • Employees are expected to apply knowledge gained from diversity training and to act in a sensitive, nondiscriminatory, professional manner.
  • Accepts and uses supervision, direction, and consultation to maximize available resources in the completion of work duties.
  • Additional responsibilities will be assigned as needed to maintain and improve effective functioning of the department and to advance the mission of the organization.
  • All job responsibilities will be carried out under the direction of agency policies and procedures.

Required Knowledge, Skills and Abilities

  • Bachelor's degree in Early Childhood Education, Family and Child Studies or closely related field required.
  • Three years' prior relevant working experience and expertise in serving young children and their families required.
  • Written and verbal communication skills required to interact with health professionals, vendors, and agencies in a professional manner, developing rapport and enhancing business relationships required.
  • Working knowledge of community resources required.

Individual must:

  • Possess ability to work with partner staff and families in a supportive manner throughout the assessment and referral processes.
  • Demonstrate proficiency with Microsoft office applications including Word, Access, Excel, and PowerPoint.
  • Demonstrate ability to utilize identified databases for data entry.
  • Provide compliance monitoring in a proactive and supportive manner.
  • Possess excellent oral and written communications skills. Demonstrate teaching/training skills.
  • Develop rapport with consumers including children and their parents.
  • Collaborate with a diverse group of staff; serve as a positive role model and team player.
  • Present information to groups and individuals through verbal and written formats.
  • Speak, read, write, and hear English to communicate with community members, consumers, co-workers, and others.
  • Travel to all parts of the facility, Early Head Start and other locations and throughout the community.
  • Maintain successful clearance on Criminal, Sex Offender, Medical, and Missouri and Kansas Child/Elder Abuse/Neglect Background Screenings.
  • As a visitor in a child care setting, must maintain good physical health verified by physician and must be free from tuberculosis, as documented by TB test.
  • Possess ability to work with families in a supportive manner throughout the assessment and referral processes.
  • Ability to trouble-shoot basic problems and prepare comprehensive reports.
  • Present current information on best practices in Early Education settings to groups and individuals.

Preferred Knowledge, Skills and Abilities

  • Master's degree in Early Childhood Education, Family and Child Studies or closely related field required.
  • Prior relevant work experience with low income and diverse populations in a community or other relevant setting preferred.
  • Prior experience in Early Head Start/Head Start programs preferred.
  • Knowledge of Head Start federal guidelines preferred.
  • Bilingual fluency in written and oral English/Spanish.
  • Prior experience with the referral process for Part C/B services.
  • Prior experience with ASQ, DECA, HighScope, and COR preferred.
  • Prior experience with Child Plus database preferred.

Reporting Relationships and Principal Contacts Reports to the Head Start Quality Assurance Manager. Principal contacts include Vice President of Programs, Early Head Start/Head Start staff, other agency staff, child care providers, Early Head Start/Head Start Centers and Family Child Care partners, children and their parents, early childhood professionals, and clientele of the project's collaborative community agencies. Work involves extensive public contact and includes connecting children and families to community resources, acting as a liaison with local health department staff, other health and special needs professionals, community organizations, government agencies, business, and schools.

Supervisory Responsibility None

Americans with Disability Specifications

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; climb stairs; talk and hear. The employee must occasionally lift and/or move materials that may weigh up to 40 pounds.

Work Environment Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • As position requires off-site work at Head Start and other child care facilities, individual must have access to transportation, valid driver's license and adequate personal liability insurance coverage. Travel throughout the metropolitan area and counties within the service delivery area is required.
  • Employment is contingent upon successful clearance of Criminal, Kansas and Missouri Child/Elder Abuse and Neglect and Sex Offender background investigations.
  • Position involves extensive use of computer, telephone, fax and copy machines.
  • Must have manual dexterity and experience to perform handwritten paper work, recordkeeping, and filing.
  • As an employee working with child care providers, must be free from tuberculosis.
  • Some evening and weekend work may occasionally be required.

The Family Conservancy is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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